Posted: Apr 2, 2024
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Administrative Associate IV

Full-time
Application Deadline: N/A
Education

Job Title
Administrative Associate IV

Agency
Texas A&M University - Corpus Christi

Department
College of Science - Physical & Enviromental Sciences

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information https://www.youtube.com/watch?v=EwQR4HbGJu0!

DESCRIPTION
Functional Area 1: Administrative Support

Percent Effort: 20

Job Duties

• Answering phones, emails and in person inquiries / requests from student's faculty and staff

• Assist in setting up meetings, seminars, and other special events.

• Purchase office supplies for the department and faculties.

• Coordinates the maintenance of files, records, office supplies and equipment

Functional Area 2: Department Assistance

Percent Effort: 70

Job Duties

• Assists in the development of office procedures, including complex or specialized functions.

• Makes arrangements for conferences, appointments and travel.

• Requesting Travel approvals and reconciling Travel Card and Procurement Card expenses including GSA rate comparisons and other required documentation to ensure compliance.

• Creating courses in Banner and running course, schedule and student reports using Argos.

• Support faculty/program coordinators in: - updating information in Banner, - assigning classrooms in ASTRA, and if necessary, create new sections, new courses with adequate seating - checking and maintaining records of capacity in classes - ensuring timely collection of syllabi, - collect missing grades, accessing Digital Measures information, reviewing department reports, adding information from ARGOS.

• Verifies, processes, and reviews forms, reports, tables, and other documents for accuracy and completion.

Functional Area 3: Other Assigned Duties

Percent Effort: 10

Job Duties

• Hire and fill grader and research assistant positions on Workday.

• Assists management in the supervision of student workers.

• Perform other duties as assigned.

QUALIFICATIONS / WHAT YOU WILL NEED

• High school diploma or GED

• Four (4) years of related experience.

• Additional education and/or experience may substitute for the minimum requirements:

• Associate's degree and 2 years of experience or
• Bachelor's degree

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

PREFERRED QUALIFICATIONS

• Associate's Degree or some kind of secretarial training or education.

• Experience working in a College environment.

• Experience in FAMIS, Canopy, Banner, Agros, AdAstra, Digital Measures.

• Ability to use other types of software.

SALARY

Approx. $16.50 Hourly (Approx. $34,320 Annually)

BENEFITS (rules, policies, eligibility apply)

From our generous https://www.tamucc.edu/human-resources/benefits/index.php and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf

• Medical

• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

• Up to 83% of premium covered by the university:

• Employee and Spouse

• Employee and Children

• Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

To apply, visit https://apptrkr.com/5145145

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