Accounting Officer - Fiscal Services
El Camino College
Accounting Officer - Fiscal Services
Req: C2324-029
Division: Fiscal Services
Close Date: Wednesday, May 1, 2024 at 3:00 p.m.
Complete job description and application available online at: https://elcamino.igreentree.com/css_classified
BASIC FUNCTION:
Under the direction of an assigned administrator, perform complex technical accounting, financial reporting, disbursements and/or payroll duties; coordinate day-to-day office operations; maintenance and review accounting, budgetary and fiscal recds, documents, and reports, assuring accuracy and conformance with established procedures; lead, train, coordinate and provide work direction to staff.
The Accounting Officer directs complete functional areas such as payroll, accounts payable, registration, fee collection, and financial aid accounting.
**This position is contingent upon available categorical funding**
REPRESENTATIVE DUTIES:
Perform very complex and analytical technical accounting and auditing work in the preparation, maintenance, and review of financial records, accounts, disbursements, payroll, vendor payments, and reports; assure compliance with applicable rules, regulations, policies and procedures.
Prioritize, assign work, and provide training within the unit.
Maintain area activities and communicate, both orally and in writing, with the Department of Education at the State and Federal levels, State Chancellor's Office, Los Angeles County Office of Education, Department of Health and Human Services, other Federal, State and local agencies as well as other divisions and project directors.
Prepare and maintain a variety of difficult financial, disbursement, and accounting records, ledgers, and reports; audit accounts as necessary to assure proper internal controls.
Lead, train and provide work direction to staff; monitor and coordinate workflow; assure the timely completion of duties assigned to the unit.
Maintain and monitor assigned accounts; post data and maintain journals and ledgers; reconcile, adjust, and balance assigned accounts; audit deposits; disbursements; transfer funds as necessary between various funds and accounts.
Review financial documents to assure accuracy, completeness, and compliance with applicable regulations, requirements, and established procedures.
Provide work direction and guidance to assigned clerical accounting personnel and support staff; assist in selecting personnel and provide input concerning work performance.
Assure compliance with District, State and Federal policies and procedures, applicable laws and regulations and generally accepted technical principles.
Prepare reports for assigned unit; maintain records, ledgers and reports.
Prepare comprehensive reports as required by the District, State, Federal government, or other agency.
JOB QUALIFICATIONS
Education and Experience:
Bachelor's degree in Accounting or related business major and four years of direct, increasingly responsible experience required.
Direct related and increasingly responsible work experience in excess of the four years required and two years of college level course work may be substituted for the required bachelor's degree. Eight years of increasingly responsible direct work experience in excess of the four years required may be substituted for the bachelor's degree requirement.
OTHER DESIRED QUALIFICATIONS
Knowledge/Areas of Expertise:
Specific area's rules, regulations, principles, practices and procedures.
Thorough record-keeping techniques.
Modern office practices, procedures, and equipment.
District organization, operations, policies, and objectives.
Oral and written communication.
Applicable sections of State Education Code and other applicable laws.
Technical aspects of field specialty and principles of providing training and work direction.
Correct English usage, grammar, spelling, punctuation and vocabulary.
WORKING CONDITIONS
Dexterity of hand and fingers to operate a keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting for extended periods of time.
Seeing to read a variety of materials.
High volume telephone usage.
May be exposed to hostile or confrontational situations when explaining or implementing departmental or campus policies, procedures or state and federal laws.
CLOSING DATE: Wednesday, May 1, 2024 at 3:00 p.m.
Starting salary is $6,676 per month.
Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until Step F is reached ($8,600 per month). Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT
This position is designated a categorically funded, temporary, full-time, twelve-month classified position, and is contingent upon available funding. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive work days. Schedule may vary to include hours outside of the normal work schedule, including evenings and weekends depending on operational need.
Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.
Summer Work Hours
During the summer, employees work eight 32-hour work weeks with full pay.
TO APPLY
An applicant must submit the following by the closing date:
Online application: http://www.elcamino.edu/jobs
Cover letter describing how applicant meets the qualifications.
Resume including educational background, professional experience, and related personal development and accomplishments.
Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE PDF document.
Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.
IMPORTANT NOTE: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at [email protected].
Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).
EL CAMINO COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
