Grants Manager - President's Office
El Camino College
Grants Manager - President's Office
Req: C2324-031
Division: President
Close Date: 10/14/2024
Complete job description and application available online at: https://elcamino.igreentree.com/css_classified
JOB DESCRIPTION
Under direction of the Director of Grants Development & Management, manage the process of proposal development for various grant opportunities. Facilitate effective project management and coordination. Provide training on best practices in grant writing and proposal development. Ensure compliance with grantor guidelines. Evaluate and report on proposal outcomes. Engage with stakeholders to align proposal objectives with institutional goals. Maintain communication with funding agencies. Manage staffing and administrative operations of the Grants Office. Assist in developing, implementing, and managing grant-related policies, procedures, strategies, and plans. Serve as an advisor to administrators and faculty regarding grants administration. In the absence of the Director, the Grants Manager serves as Acting Director of the Grants Office.
Foster a culture of collaboration, mutual respect, innovation, and continuous improvement; lead by example; actively participate in and support College-wide shared governance components and activities and other collaborative processes; encourage professional excellence; and promote, foster, and facilitate an organizational culture of customer service, teamwork, and innovation.
REPRESENTATIVE DUTIES
The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
For a full listing of duties and work expectations, please refer to the job description located at:
https://www.elcamino.edu/departments/human-resources/docs/Grants Manager.pdf
Serve as Acting Director of the Grants Office in the Director's absence.
Design and implement procedures, services, and systems for the Grants Office and campus community to enhance grants administration and grant-related research. Create detailed project plans to ensure timely completion of grant proposals to federal, state, local, and private sources.
Research and identify funding opportunities from external sources for projects and programs that align with the District's goals and priorities. Make recommendations whether funding sources are a good match for various projects, programs, or initiatives.
Assess viability and strength of grant pursuit/proposal efforts. Advise deans, faculty, grant coordinators, grant project teams, and other administrators on specific agency requirementsand the process of preparing and writing highly competitive proposals and applications. Provide clarification of procedures and regulations during the proposal preparation stage. Provide technical writing feedback to enhance proposal quality.
Ensure deadlines are met by establishing priorities and a calendar of grant development and management activities (e.g., target dates for information gathering, writing and editing, final stakeholder review and approval, etc.) Coordinate requirements with contributors and provide reminders and updates, as needed. Assign tasks, as needed, to ensure balanced workloads and adherence to timelines.
Manage the preparation of proposals for successful submission to external agencies. Ensure the integrity, accuracy, timeliness of submission delivery, and compliance with all relevant policies, procedures, and regulations.
Assist in developing office policies, procedures, and audit-ready systems. Develop systems for tracking proposals and awards.
RELATIONSHIPS
Support supervisor in developing and maintaining positive partnerships with funding agencies, stakeholders, schools, colleges, universities, businesses, and community-based organizations. Serves as a liaison to other college departments, faculty, and external partners.
Advance an effective process of collaboration and collegial consultation conducted with integrity and respect to inform and strengthen decision-making.
Work closely with other departments across the College to foster and facilitate a seamless student experience and increase student success.
ORGANIZATION MANAGEMENT
Maintain up-to-date knowledge of the regulations, policies, requirements, and eligibility criteria for assigned programs and ensure compliance with the College's policies, procedures, and practices.
Strengthen processes, training programs, and services through the effective and efficient use of assessment, program review, planning, and resource allocation. Implement priorities in conjunction with the College's comprehensive planning and budgeting guidelines. Implement an organizational structure that maximizes utilization of resources and ensures effective and efficient delivery of services.
JOB QUALIFICATIONS
Education: Bachelor's degree.
Experience: Two (2) years of increasingly responsible grants-related work experience and one (1) year of supervisory experience required.
LICENSES AND OTHER REQUIREMENTS
Valid California driver's license required for travel reimbursements.
(Note that for travel reimbursements, a valid California driver's license and successful completion of the District's Defensive Driver Training program is required.)
DESIRABLE QUALIFICATIONS
Desirable Education: Master's degree.
Desirable Experience: Three (3) years of contracts or grants-related work experience, grant writing experience, or federal grant proposal development experience, and two (2) years of supervisory experience in a Grants Department.
Knowledge/Areas of Expertise:
Prepare successful grant proposals.
Expertise in grant writing.
Experienced in Federal grant proposal development.
Abilities/Skills:
Ability to work in a fast-paced, high-pressure, high-stakes environment.
Ability to work well under pressure.
Ability to follow-through and execute projects successfully.
Effectively lead, monitor, and evaluate the efficiency of proposal development and grant implementation processes.
EXTENDED CLOSING DATE: MONDAY, SEPTEMBER 23, 2024 AT 3:00 P.M.
Starting salary is $8,414 per month.
Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until Step F is reached ($10,822 per month).
Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
ADA ACCOMMODATIONS
Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request (maxient.com)
TO APPLY
An applicant must submit the following by the closing date:
Online application: http://www.elcamino.edu/jobs
Cover letter describing how applicant meets the qualifications.
Resume including educational background, professional experience, and related personal development and accomplishments.
