Grants Compliance Specialist

Compensation:

$52,501

Compensation Type:

Exempt

Employment Type:

Regular

Grade:

NE15

Position Summary

This position ensures college compliance with federal, state and private foundation regulations and policies and oversees pre- and post-award processes to ensure federal, state, and private foundation contract compliance.

MAJOR DUTIES

 

• Provides guidance to grant recipients to ensure college compliance with federal, state and private grant requirements.

 

• Reviews grant applications and reports; forwards to the Executive Vice President for review and approval.

 

• Oversees the development, implementation, evaluation and close-out of federal, state and private foundation grants.

 

• Collaborates with the Grant Accounting office.

 

• Works closely with other departments, including grants development, grant accounting, finance, and project staff, on project deliverables to ensure accurate program outcomes, program requirements, and financial reporting.

 

• Works with program staff to develop and maintain grant awards and agreements.

 

• Partners with staff to improve overall grant data collection and reporting systems, ensuring the accuracy and integrity of the organization-wide grants database.

 

• Ensures compliance with the submission of programmatic and financial post-award reports and closeout of grants in government online portals/systems.

 

• Interprets applicable regulations and provides training and technical support to project staff in grants management and compliance.

 

• Supports the capacity building of managers and others involved in grant management and implementation.

 

• Identifies and anticipates issues and proactively contributes to solutions.

 

• Prepares monthly status reports of grant activities, program exceptions, and recommendations for the leadership team and oversight team.

 

• Actively participates in team meetings, workgroups, and organization-wide initiatives.

 

• Performs related duties.

 

 

KNOWLEDGE REQUIRED BY THE POSITION

 

• Knowledge of grant development principles.

 

• Knowledge of federal and state grant compliance standards.

 

• Knowledge of grant audit processes.

 

• Knowledge of computers and job-related software programs.

 

• Knowledge of college policies and procedures.

 

• Skill in decision making and problem solving.

 

• Skill in interpersonal relations and in dealing with the public.

 

• Skill in oral and written communication.

 

• Skill in working effectively with a wide range of constituencies in a diverse community.

 

SUPERVISORY CONTROLS

 

The Vice President for Workforce and Economic Development assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

 

GUIDELINES

 

Guidelines include grant agreements, Office of Management and Budget circulars, state regulations, and college and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. 

 

COMPLEXITY/SCOPE OF WORK

 

• The work consists of varied duties to ensure college compliance with grant requirements. Strict deadlines regulations contribute to the complexity of the position.

 

• The purpose of this position is to ensure college compliance with grant requirements.

 

CONTACTS

                                                                     

• Contacts are typically with co-workers, other college personnel, faculty, staff, students, funding agency program officers, and members of the general public.

 

• Contacts are typically to give or exchange information, to resolve problems, to provide services, or to justify or defend matters.

 

PHYSICAL DEMANDS/ WORK ENVIRONMENT

 

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping.

 

• The work is typically performed in an office.

 

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

 

None.

MINIMUM QUALIFICATIONS

 

• Undergraduate degree in business, finance, accounting, public administration, or related fields required.

 

• Minimum of two to three years of experience with government grants administration, budgets, contracts, and/or compliance.

 

The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)
• Unofficial Transcripts with qualifying degree conferred. (Required)
• Letters of Recommendation (Optional)

 

This position will remain open until filled with application review occurring weekly.

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin. disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.