Catalog & Curriculum Specialist

Compensation:

$48,612 (full-time)

Part-time opportunities may be available.

This is a regular, fixed-term position through 06/30/2027.

This position is eligible for remote work, please see conditions below.

San Juan College may approve remote work in this position within the following approved states: AZ, CO, DC, IA, IL, NM, OH, OK, PA, SC, TX, VA, VT, WY, NC. Remote work options for locations outside of the United States are not permitted.

Compensation Type:

Exempt

Employment Type:

Regular

Grade:

E02

Position Summary

This position provides support for all duties and responsibilities related to the Registrar’s Office and serves as backup to the Registrar and Associate Registrar. Additionally, this position is responsible for the oversight of the academic calendar, academic catalog, academic course scheduling, scheduling of classrooms, labs and laptop carts as well as daily Records Office operations.

MAJOR DUTIES

Assists the Registrar with the following functions:

• Institutional Calendar Management –

  • Develops and updates the year-long scheduling timeline and the academic calendar; Coordinates with committee members from various campus departments.

• Academic Schedule Management –

  • Conducts section build training; produces section build calendar; runs sections build error checks and communicates updates required.

  • Assists with section activations and cancellations.

  • Oversees data entry into Colleague for schedule creation, runs troubleshooting queries.

  • Schedules classrooms, computer labs and laptop carts for academic courses and submits confirmations.

• Academic Catalog Management –

  • Updates academic catalog.

  • Communicates course and program change requirements.

• Student Records Management –

  • Processes academic renewals; assists with FERPA inquiries and trainings; manages student waitlists for enrollment; resolves duplicate student records.

  • Provides support and investigates student admission, registration, and billing issues. Collaborates with other departments as needed.

  • Researches unique graduation situations and degree evaluations; assists with graduation ceremony planning and execution.

• Assists with daily registration operations as needed, including: answering phones, assisting students, processing forms, and responding to emails.

• Performs related duties.

 

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of higher education administration principles.

• Knowledge of student information systems management principles.

• Knowledge of modern office practices and procedures.

• Knowledge of academic scheduling principles.

• Knowledge of customer services principles.

• Knowledge of college and department policies and procedures.

• Knowledge of computers and job-related software programs.

• Skill in prioritizing and organizing work.

• Skill in the maintenance of files and records and in the completion of reports.

• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

• Skill in oral and written communication.

 

SUPERVISORY CONTROLS

The Registrar assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

 

GUIDELINES

Guidelines include New Mexico Higher Education Department guidelines, Family Education Rights and Privacy Act regulations, state residency requirements, document retention statutes, the academic catalog, and college policies and procedures. These guidelines require judgment, selection, and interpretation in application.

 

COMPLEXITY/SCOPE OF WORK

• The work consists of varied duties in directing the college’s registration and student records management functions. The unique nature of issues needing resolution contributes to the complexity of the position. Additionally, the work consists of related scheduling and administrative duties. The variety and volume of customer requests contribute to the complexity of the position.

• The purpose of this position is to assist the direction of the college’s registration and student records management functions. Success in this position contributes to the efficiency and effectiveness of college operations. The purpose of this position is to schedule classrooms, labs and laptop carts. Successful performance contributes to the efficient and effective development of the academic schedule.

 

CONTACTS

• Contacts are typically with co-workers, other college employees, faculty, staff, students, representatives of other institutions, and members of the general public.

• Contacts are typically to give or exchange information, resolve problems, and provide services.

 

PHYSICAL DEMANDS/WORK ENVIRONMENT

• The work is typically performed while intermittently sitting, standing, stooping or walking. The employee occasionally lifts light objects.

• The work is typically performed in an office.

 

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate’s Degree and equivalent experience in Records and Registration.

• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require two to four years of related experience.

 

The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)
• Letters of Recommendation (Optional)