Senior Administrative Associate/Administrative Services Officer I
Senior Administrative Associate/Administrative Services Officer I, Alvarez College of Business, Economics
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13156
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more https://www.utsa.edu/, on https://www.utsa.edu/today/ or on https://twitter.com/utsa, https://www.instagram.com/utsa/, https://www.facebook.com/utsa, https://www.youtube.com/user/utsaor https://www.linkedin.com/school/the-university-of-texas-at-san-antonio/?lipi=urn%3Ali%3Apage%3Ad_flagship3_university_admin%3BFcmdPCevQ7ebJE1xpIJlRw%3D%3D.
In 2024, the https://www.utsa.edu/today/2024/08/story/utsa-and-ut-health-san-antonio-merger-announced.html authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
Posting End Date: Applications will be accepted through 11:59 PM CDT on 02/27/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: $45,000 - $59,560 annualized, commensurate with education, experience and qualifications.
Hours: Up to 40 hours per week, exempt.
Required Application Materials:
• Resume is required.
• Cover Letter is preferred.
Essential Functions
Job Summary
Senior Administrative Associate
Coordinate and/or direct the administration of the Department of Economics, Alvarez College of Business.
Administrative Services Officer I
Plan and assist in the coordination of the business management, administrative, and staff services of the Department of Economics, Alvarez College of Business.
Core Responsibilities
Senior Administrative Associate
• Coordinates all administrative operations of the department.
• Manages all fiscal activities of the department; develops budgets, posts, and reconciles accounts, prepares reports and cost analyses, and monitors expenditures. Maintains a sound financial state for the department.
• Manages the financial activities for scholarship funds, grant programs and research programs.
• Coordinates and supervises administrative support staff. Determines schedules and assignments and training and development needs.
• Maintains personnel records for faculty and staff.
• Acts as a liaison with other University departments regarding grants, research, budgets, registration and other administrative issues.
• Performs other duties as assigned.
Administrative Services Officer I
• Responsible for the administration of fiscal and budgetary affairs, personnel matters, and other administrative activities essential to the operation of the college or department requiring independent decision-making skills.
• Coordinates all administrative operations of the department.
• Manages all fiscal activities of the department; develops budgets, posts, and reconciles accounts, prepares reports and cost analyses, and monitors expenditures. Maintains a sound financial state for the department.
• Manages the financial activities for scholarship funds, grant programs, and research programs.
• Coordinates and supervises administrative support staff. Determines schedules and assignments and training and development needs.
• Maintains personnel records for faculty and staff.
• Acts as a liaison with other University departments regarding grants, research, budgets, registration, and other administrative issues.
• Coordinates and completes special projects as needed.
• Performs annual evaluations of assigned administrative staff.
• Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
• Performs work tasks in a safe manner and following work instructions.
• Proactively makes recommendations to improve safety.
• Performs other duties as assigned.
Required Qualifications
Senior Administrative Associate
• High school graduate or GED.
• Nine (9) years of increasingly responsible administrative, clerical, or office experience.
• A Bachelor's degree may be substituted for five (5) years of experience.
Administrative Services Officer I
• High school graduate or GED.
• Twelve (12) years of increasingly responsible experience in administration or business management with at least two (2) years of supervisory experience.
• A Bachelor's degree may be substituted for five (5) years of experience.
Preferred Qualifications
Senior Administrative Associate
• Similar experience in higher education.
• Thorough knowledge of University administrative structure, policies and procedures.
Administrative Services Officer I
• Bachelor's degree in Business Administration or related field.
Knowledge Skills & Abilities
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Personal computer and standard office equipment use.
• Special equipment may be used in specific departments or sections.
• Tact, diplomacy, and judgment are necessary in dealing with others.
• Demonstrated independent decision-making and problem-solving ability.
Additional Information
• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Working Conditions
Working Environment:
• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.
Physical Demands:
• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.
This position will be filled at either the Senior Administrative Associate or Administrative Services Officer I level based on finalist qualifications and department need.
This position will require working both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
To view the full job posting and apply for this position, go to https://apptrkr.com/6013883
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