Senior Program Coordinator - Development, Alvarez College of Business

Senior Program Coordinator - Development, Alvarez College of Business

 

Location: San Antonio, TX

 

Regular/Temporary: Regular

 

Job ID: 13303

 

Full/Part Time: Full Time

 

Org Marketing Statement

 

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more https://www.utsa.edu/, on https://www.utsa.edu/today/ or on https://twitter.com/utsa, https://www.instagram.com/utsa/, https://www.facebook.com/utsa, https://www.youtube.com/user/utsaor https://www.linkedin.com/school/the-university-of-texas-at-san-antonio/?lipi=urn%3Ali%3Apage%3Ad_flagship3_university_admin%3BFcmdPCevQ7ebJE1xpIJlRw%3D%3D.

 

In 2024, the https://www.utsa.edu/today/2024/08/story/utsa-and-ut-health-san-antonio-merger-announced.html authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

 

Posting End Date: Applications will be accepted through 11:59 PM CDT on 04/08/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

 

Salary Range: Up to $50,000 annualized, commensurate with education, experience and qualifications.

 

Hours: 40 hours per week, exempt.

 

Required Application Materials:

 

• Resume required.

• Cover letter required.

 

Essential Functions

 

Job Summary

 

To perform advanced program administration, development, and coordination. Responsible for all phases of program development and coordination of program activities.

 

Core Responsibilities

 

• Works closely with key internal partners throughout the Alvarez College of Business and the Office of Advancement & Alumni Engagement, including interfacing with students and faculty, to assist with activities related to donor cultivation, solicitation, and stewardship.

• Coordinates and participates in key events and opportunities to cultivate relationships with donors and prospects, including but not limited to advisory council meetings, football season events, and donor meetings.

• Coordinates the college's student award (i.e. scholarship and fellowship) and endowment reporting and stewardship process, including but not limited to the maintenance of award applications; review of candidates; oversight of award process; coordination of donor-student/faculty recipient meetings; and ensuring adherence to donor intent.

• Drafts gift/scholarship agreements and pledge documentation and routes them for proper approval; processes new gift/scholarship agreements as they are established.

• Completes gift processing paperwork, maintains accurate donor contact and gift records in electronic database (e.g, NXT).

• Crafts compelling written communications for donors and external audiences. Writes thank you letters, impact reports, student biographies, scholarship information/communication pieces.

• Provides donor visit assistance - developing itineraries; gathering background information on prospects; preparing folders/materials needed for visits; and coordinating on travel and reimbursement requests with administrative team as needed (including monthly mileage logs, travel and other incidentals).

• Maintains in-depth knowledge of ACOB and the university, its initiatives, and fundraising priorities to communicate a compelling case for support, and to serve as a liaison between and representative of UTSA and our constituents.

• Performs other duties as assigned.

• Works on special projects as assigned.

• Participates in professional seminars and meetings.

Required Qualifications

 

• Bachelor's degree from an accredited institution.

• Five (5) years of related professional experience.

 

• A Master's degree can substitute for 2 years of experience

 

Preferred Qualifications

 

• Master's degree from an accredited institution.

• Experience in program development.

 

Knowledge Skills & Abilities

 

• Ability to interact professionally with faculty, staff, students, and the public.

• Excellent verbal and written communication skills.

• Independent decision-making and problem-solving ability.

 

Additional Information

 

• UTSA is a tobacco free campus.

• This is a security sensitive position. Employment is contingent upon a successful background check.

• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

 

Working Conditions

 

Working Environment:

 

• Office environment.

• Ability to travel to and from meetings, training sessions, or other business-related events.

• Occasional after-hours and weekend work or overtime may be required.

 

Physical Demands:

 

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.

• Exerts up to 10 lbs. of force occasionally.

 

This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

 

Equal Employment Opportunity

 

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

 

To view the full job posting and apply for this position, go to https://apptrkr.com/6114024

 

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