Account Specialist
Account Specialist
Santa Rosa Junior College
Salary: $5,892.00 - $7,166.00 Monthly
Job Type: Classified
Job Number: 25-01483
Location: Santa Rosa, CA
Department: Accounting
Closing: 4/22/2025 11:59 PM Pacific
Description
APPLICATION FILING DEADLINE: 4/22/25
Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials, noted under the application procedures section of this job announcement are submitted.
A completed application will have the following:
• Santa Rosa Junior College/SchoolJobs.com employment application
• References
• Cover Letter
• Resume
• Copies of transcripts
• Classified Equivalency Application (if applicable)
See Application Procedures for more information
TENTATIVE TIMELINE
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee:
• Application Review Deadline: 4/22/25
• First Round of Interviews: Week of 5/13/25
• Finalist Interviews: Week of 5/27/25
• Desired Start Date: 6/3/25
COMPENSATION AND BENEFITS:
• Salary Range: $5,892.00 - $7,166.00 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $6,502.00 per month (placement within this range is based on assessment of previous experience as documented in application materials).
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our https://hr.santarosa.edu/benefits-regular-employees.
• Leave/Holiday Time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).
SCOPE OF POSITION:
Under general direction, performs accounting work involved in the maintenance and accuracy of district-wide accounts, including student accounts. Oversees customer service operations.
This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.
Essential Functions
KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
• Creates, tracks, codes, reconciles and posts reports for account receivable funds.
• Prepares, tracks, codes and processes incoming invoices. Audits invoices entered and submits payment list into the system.
• Serves as point of contact for all external agencies with tuition assistance/sponsorships. Generates and processes financial aid and scholarship payments. Balances, prepares, and processes student refunds.
• Processes monthly bank statements. Investigates credit card disputes and applies credits or charges to students' accounts. Processes journal entries and transfers of expenditures and verifies budget codes for inter-district funds.
• Prepares, maintains and archives financial records and statements for bank reconciliations, payroll accounts, expenses, accounts payable, accounts receivable, and cash funds.
• Reviews, sets up and edits use tax accruals.
• Coordinates with Purchasing to ensure proper tracking, documentation and payment of purchases and contract payments.
• Monitors vendor credits and requests refunds.
• Receives and responds to inquiries regarding invoice payments; performs research and initiates corrective action.
• Provides guidance to system users on data input and retrieval for accounts payable and cash receipts.
• Monitors, reconciles and reports expenditures for compliance with applicable policies and procedures.
• Collects, counts and prepares deposits for cash and checks.
• Responds to questions from students, staff and external agencies regarding financial and accounting procedures.
• May audit accounts and resolve billing errors.
• May supervise and direct the work of student employees.
• May serve as a lead worker to other classified staff and short-term, non-continuing (STNC) employees in the area.
KNOWLEDGE OF:
• Generally accepted accounting principles (GAAP) and school district accounting procedures.
• Methods, practices, and terminology used in accounting and financial record keeping.
• Reconciliation processes and reporting processes.
• Relevant local, state, and federal rules and regulations, programs, policies and procedures.
• Applicable technology, including standard office productivity software and other appropriate technology.
ABILITY TO:
• Process accounting and fiscal data.
• Handle funds according to established practices.
• Interpret contracts.
• Collaborate productively and cooperatively with individuals and groups both internally and/or externally.
• Communicate effectively, both orally and in writing.
• Exercise appropriate judgement in interactions with others and with work processes.
• Interact with the public in a helpful, courteous and professional manner.
• Demonstrate sensitivity to, and respect for, a diverse population.
Minimum Qualifications
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)
EDUCATION:
High school diploma or GED required including some college coursework or certification in accounting or bookkeeping.
EXPERIENCE:
2+ years of related experience with accounting or bookkeeping duties.
SANTA ROSA JUNIOR COLLEGE COMMITMENT:
All classifications require a commitment to the District's Vision, Mission, Values, Goals and Objectives as articulated in the https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fstrategic-planning.santarosa.edu%2f&c=E,1,WNytcZgi3_BXoIrsXdjuCzwKOd2B8yShB0ipFHp5PGXtupX-XB9azI8QMKBR1yEhIb0P2qGKGjB-MWsUs0jpxevRUQUPmIQGgMmwOs0hB2k,&typo=1.
Application Procedures
In order to be considered for this position, applicants must provide the following:
• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
• Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.
• A brief cover letter.
• Current Resume.
• Response to the diversity supplemental question.
• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. If selected for the position, official transcripts must be submitted prior to employment. If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see https://hr.santarosa.edu/minimum-qualifications-equivalency-and-foreign-degrees.
• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/ClassEquivAppfinal.pdf https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application in order to be considered.
• If applicable, copy of certification in accounting or bookkeeping.
PLEASE SUBMIT ONLY MATERIALS REQUESTED.
Candidate Accommodations:
• Candidates must be able to perform the job duties included in this job posting in order to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• Accommodation requests will be considered on a case-by-case basis.
• If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.
To apply, please visit https://apptrkr.com/6118999
