Posted: May 28, 2025

Program Specialist or Program Coordinator, Study Abroad

University of Texas at San Antonio - San Antonio, TX

Application Deadline: N/A

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 13518

Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more https://www.utsa.edu/, on https://www.utsa.edu/today/ or on https://twitter.com/utsa, https://www.instagram.com/utsa/, https://www.facebook.com/utsa, https://www.youtube.com/user/utsaor https://www.linkedin.com/school/the-university-of-texas-at-san-antonio/?lipi=urn%3Ali%3Apage%3Ad_flagship3_university_admin%3BFcmdPCevQ7ebJE1xpIJlRw%3D%3D.

In 2024, the https://www.utsa.edu/today/2024/08/story/utsa-and-ut-health-san-antonio-merger-announced.html authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 6/13/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range:

Up to $44,000/Annualized, commensurate with education, experience, qualifications, and level of position.

Hours: 40 hours per week, exempt.

Based on the qualifications of the finalist candidate, this position will be classified as a either a Program Specialist or Program Coordinator.

Required Application Materials:

• Resume is required.
• Cover letter is required.

Essential Functions

Program Specialist

Job Summary

The Program Specialist, Study Abroad, is an entry-level position responsible for advising and carrying out daily operations of UTSA Study Abroad at the University of Texas at San Antonio. This role will serve UTSA's student population in support of UTSA Study Abroad's central function of enhancing and promoting international opportunities for students, faculty, and staff. The Program Specialist for Study Abroad is responsible for communicating with various offices and departments across campus, in-country partners, and international partners. The duties of this role align with UTSA's vision of providing access to educational excellence and preparing citizen leaders for the global environment.

Core Responsibilities

• Provides effective and accurate study abroad advising, facilitates pre-departure orientation sessions for students, and completes routine correspondence with prospective participants, applicants, and students during and post-study abroad.
• Assists with managing a portfolio of programs including, but not limited to reciprocal exchange, affiliated faculty-led, global study centers, and internship/experiential.
• Fosters professional relationships with key academic advisors and faculty, develops a strong understanding of the academic structure of degree plans, and conducts activities in support of mutual goals.
• Collaborates with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
• Provides timely information and advice to students (individually and in groups) regarding program options, the resources available, and university policies.
• Transforms to a competent user of Terra Dotta study abroad application portal software.
• Schedules and carries out activities in assigned programs and projects.
• Produces and distributes program materials.
• Supports promotional events such as biannual study abroad fair, tabling, “UTSA Day,” etc.
• Collects data from various sources and analyzes it for accuracy, completeness, and relevance. Prepares statistical, technical, financial, and confidential reports, charts, and graphs.
• Creates electronic documents such as Business Expense Forms (BEF), and Facilities Services request forms.
• Collaborates with and delegates to student associates who support the unit.
• Supports visiting exchange students, Gilman scholars, and peer ambassadors.
• Performs other duties as assigned.
Required Qualifications

• Bachelor's degree from an accredited institution.
• Two (2) years of professional experience.
• Experience living, working, or studying abroad.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Preferred Qualifications

• Experience with advising for college students or similar populations.
• Experience with public speaking including delivering presentations to students.
• Experience with social media marketing.
• Experience with Terra Dotta or similar software.
• Experience with Banner.

Knowledge Skills & Abilities

• Takes initiative and uses independent judgment.
• MS Office experience (Word, Excel, PowerPoint, Outlook).
• Good public speaking and interpersonal skills.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Knowledge of Banner.
• Knowledge of Terra Dotta.

Program Coordinator

Job Summary

The Program Coordinator, Study Abroad, is an experienced professional responsible for coordinating the daily operations and logistics of the study abroad programs at the University of Texas at San Antonio. This role will serve a broad UTSA student population in service of UTSA Study Abroad's central function of enhancing and promoting international opportunities for students, faculty, and staff. The Program Coordinator for Study Abroad is responsible for coordinating efforts with various offices and departments across campus, in-country partners, and international partners. The duties of this role align with UTSA's vision of providing access to educational excellence and preparing citizen leaders for the global environment.

Core Responsibilities

• Acts as lead for study abroad and exchange student advising, pre-departure orientation, and correspondence.
• Assists with managing a portfolio of programs including, but not limited to reciprocal exchange, affiliated faculty-led, global study centers, and internship/experiential.
• Builds and maintains professional relationships with key academic advisors and faculty, develops a strong understanding of the academic structure of degree plans and departmental goals related to internationalization, identifies opportunities for academic collaborations, and conducts activities in support of mutual goals.
• Serves as primary point person for maintenance and support of Terra Dotta study abroad application portal software.
• Plans, schedules, and coordinates activities in assigned programs and projects.
• Ensures program needs are met through resource planning, tracking, and management.
• Produces and distributes program materials.
• Coordinates marketing and communication activities for the program, including the use of best practices to develop effective social media strategies.
• Assists with event planning logistics for biannual study abroad fair, tabling, and other related promotional events.
• Maintains tracking and reporting systems to monitor program/ participant progress and results.
• Provides data and progress/status reporting as necessary for program sponsors and other university personnel.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Two (2) years of professional experience working with students and/or other groups to plan and coordinate activities and programs.
• Experience with study abroad advising college students or similar populations.
• Experience with the full cycle of study abroad programs, including marketing, recruitment, selection, re-entry, and evaluation.
• Experience with public speaking including delivering presentations to students, faculty, and staff.
• Experience living, working, or studying abroad.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

To view the full job posting and apply for this position, go to https://apptrkr.com/6253967

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