Posted: Jun 16, 2025

Associate Registrar, Evaluation

California State University, Fullerton - Fullerton, CA

Application Deadline: N/A

Classificaiton: Administrator II

Department: Office of the Registrar

Sub-Division:

Salary Range: $7,833 - $9,650 per month

Appointment Type: At Will

Time Base: Full Time

Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Job Summary:

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Office of the Registrar serves students and the campus community by providing quality services that facilitate enrollment, retention, and degree completion while maintaining accurate academic records for the University. We are also responsible for processing transfer credit and maintaining articulation agreements with other institutions. Additionally, we register new and continuing students for classes, maintain academic records, prepare transcripts and diplomas, and review petitions for exception to university policy. We seek an exceptional individual to join our team as the Associate Registrar, Evaluation (Administrator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Associate Registrar is responsible for providing leadership and direction to the Evaluation, Articulation, and Degree Audit units. They are directly responsible for the Assistant Registrar for Articulation and Degree Audit and leading a team of 9-10 full-time staff members within the Transfer and Graduation Evaluation unit. The Associate Registrar sets unit goals and provides oversight of degree conferment, transfer credit evaluation, diploma production, and supports campus-wide goals in enrollment management and student success. Recruits, interviews, selects, and trains new staff; evaluates performance; and recommends appropriate action as needed.

Provides strategic leadership in daily operations by establishing unit goals aligned with the Office of the Registrar's and CSUF's mission, goals, and strategic plan, ensuring a student-centered, equity-minded approach to service delivery. Oversees the development and implementation of policies, procedures, and workflow management strategies, ensuring timely and accurate transfer evaluations, degree audits, and degree conferrals.

Serves as the campus expert on academic record evaluation, transfer credit policy, and degree conferment practices. Ensures compliance with Family Educational Rights and Privacy Act (FERPA), Title 5 of the California Code of Regulations, CSU Executive Orders, other systemwide and federal/state educational mandates, and CSUF University Policy Statements (UPS). Partners with campus leadership-including Academic Affairs, Enrollment Management, Student Affairs, Deans, Associate Deans, IT, Advising, and the CSU Chancellor's Office-to resolve complex issues and enhance systems that impact transfer articulation, graduation timelines, and student records.

Leads the evaluation unit's technical operations by providing functional leadership for degree audit (uAchieve) and student information systems (PeopleSoft). Coordinates testing, troubleshooting, and implementation of system upgrades and enhancements to maintain the integrity and accuracy of academic evaluations and records. Collects and analyzes data to identify trends and outcomes, utilizing insights to recommend process improvements and technology-driven solutions.

Drives process innovation and promotes a culture of service excellence within the Office of the Registrar. Ensures that communication with students, faculty, and advisors is clear, consistent, and transparent, particularly during critical enrollment and graduation periods. Provides visible leadership during commencement preparation and diploma issuance.

Supports university-wide efforts such as commencement, grad-fest, experience CSUF, campus events, academic advising initiatives, and cross-divisional committees related to academic progress, student success, and enrollment initiatives. Represents the Office of the Registrar on task forces and working groups focused on improving the student experience and administrative effectiveness. Other duties as assigned.

Essential Qualifications:

Bachelor's degree from an accredited college or university or equivalent training and applied experience, along with a minimum of three years of progressive management or lead experience within a registrar's office or a related area such as advising or evaluations. Demonstrated experience evaluating student records and a solid understanding of Title 5 of the California Code of Regulations and CSU Executive Orders. Professional experience in a higher education institution or public agency is essential, as is a strong understanding of FERPA compliance and the privacy laws governing student records.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:

Master's degree from an accredited college or university or equivalent training and applied experience, along with five or more years of progressive management or lead experience within a registrar's office or a similar environment. Hands-on experience working with a degree audit system and possess proficiency in student information systems such as Banner, PeopleSoft, Colleague, or comparable platforms. Additionally, demonstrates a strong track record of driving process improvements and implementing technology solutions to enhance operational efficiency and student services.

Special Working Conditions:

https://www.fullerton.edu/civilrights/index.html#box5

Additional Information:

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial "Conflict of Interest Form 700: Statement of Economic Interests" within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Employees must maintain working knowledge of compliance with relevant NCAA and conference rules, and report any concerns or violations noted.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Application Deadline: Jun 26, 2025 (9:00 PM)

Apply online at: https://apptrkr.com/6296194

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