Administrative Assistant II, Engineering & AT / Agriculture & NR - 75%
Administrative Assistant II, Engineering & AT / Agriculture & NR - 75%
Santa Rosa Junior College
Salary: $4,185.00 - $5,086.50 Monthly
Job Type: Classified
Job Number: 25-01496
Location: Sonoma County, CA
Department: Engineering & Applied Technology
Closing: Continuous
Description
Administrative Assistant II, Engineering & Applied Technology / Agriculture & Natural Resources - 75%
FIRST APPLICATION REVIEW DEADLINE: August 11th, 20025
Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.
TENTATIVE TIMELINE
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.
• First Round of Interviews: week of September 8th
• Finalist Interviews: week of September 15th
• Desired Start Date: October 1, 2025
COMPENSATION AND BENEFITS:
• Salary Range: $4,185.00 - $5,086.50 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $4,615.50 per month (placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
SCOPE OF POSITION:
Under general supervision, provides administrative and clerical support to individuals within assigned area(s). Serves as first point of contact, schedules appointments, reserves rooms, composes correspondence and forms and may assist with webpage updates and budget tracking. Organizes activities for programs, travel arrangements, meetings, conferences, and events. May serve as a lead worker to other classified staff in the area.
This is a regular, Part-time (.75 FTE), 12-month, classified position. The tentative work schedule will be 6 hours a day, Monday through Friday from 9:00 a.m. to 3:30 p.m. This position is contingent upon funding and Board approval.
* Please note, this position will require frequent travel between Shone Farm and the Santa Rosa Campus.
DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant II classification is distinguished from the Administrative Assistant I by performing the duties of the Administrative Assistant I with increased level of independence and initiative expected and complexity of problem solving needed. Incumbents are expected to apply policies, procedures, and regulations and communicate them to others. May monitor more than one budget and participate in budget development.
Key Duties and Responsibilities
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
• Assists students, staff, and the public and refers to appropriate area(s); performs administrative duties for assigned area(s) and ensures efficient operations; serves as point of contact for assigned area(s); suggests changes in processes and may train others.
• Oversees administrative support tasks within assigned area(s). Resolves issues and recommends solutions.
• Interprets and assists with the implementation of District policies and procedures related to the assigned area(s).
• Prepares reports, correspondence, forms, agendas, directories, and spreadsheets. Compiles information for and tracks faculty and other evaluations. Proofreads documents for accuracy, completeness, and conformity to established formats. Designs and creates forms and marketing and informational materials.
• May process and track schedule changes, troubleshoot and resolve scheduling issues. May monitor enrollment and faculty loads.
• May assist with completion and track submission of curriculum documents according to Title V and District guidelines.
• Coordinates activities for meetings, conferences, events and projects. May attend meetings, take notes, and prepare minutes.
• May participate in budget development and monitor multiple budgets. Prepares purchase requisitions, budget transfers, and supply orders; assists with facilitating purchasing processes. Develops and maintains spreadsheets and databases; maintains statistical records and confidential files for assigned area(s).
• May develop and modify area webpages. Coordinates with appropriate areas to implement changes to online content.
• May supervise and direct the work of student employees.
• May serve as lead worker to other classified staff and short-term, non-continuing (STNC) employees in the area.
KNOWLEDGE OF:
• Current office methods and practices including filing, proofreading, formatting, report writing, bookkeeping, and fiscal management.
• Proper English usage, spelling, vocabulary, and grammar.
• Proper reception and telephone etiquette.
• Basic web accessibility tools and document remediation.
• Relevant local, state, and federal rules and regulations, programs, policies and procedures.
• Applicable technology usage, including standard office productivity software and other appropriate technology.
Minimum Qualifications
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)
EDUCATION:
High school diploma or GED required.
EXPERIENCE:
2+ years of related experience performing administrative support duties required.
Application Procedures
To be considered for this recruitment, applicants must provide the following:
• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
• Contact information (phone number and email address) for three professional references. One reference must be from a current or previous supervisor.
• A brief cover letter.
• Current resume.
• A written response to the diversity supplemental question.
• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see https://hr.santarosa.edu/minimum-qualifications-equivalency-and-foreign-degrees.
• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/ClassEquivAppfinal.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application.
PLEASE SUBMIT ONLY MATERIALS REQUESTED.
CONDITIONS OF EMPLOYMENT
• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• If selected for the position, official transcripts must be submitted prior to employment.
• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only' assignments).
• Candidate(s) selected for the position will need to successfully pass a pre-employment physical examination as a condition of employment (at the District's expense).
• Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.
To apply, please visit https://apptrkr.com/6391243
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