Affiliations & Advisement Coordinator (AFT - U24)
Affiliations & Advisement Coordinator (AFT - U24)
Location: Ramapo College, Main Campus - Mahwah NJ
Job Type: Full-Time
Job Number: 202300316
Core: Teaching & Learning Core
Department: Nursing Program
Opening Date: 10/6/2025
Closing Date
FLSA: Non-Exempt
Bargaining Unit: AFT
Description
ABOUT RAMAPO COLLEGE:
Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College's unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ's designation as "New Jersey's Public Liberal Arts College" by the State legislature is the foundation from which the College's commitment to an accessible and transformative undergraduate and graduate education is realized.
Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 52 bachelor's degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College's exceptional faculty. In addition, the College offers graduate programs leading to master's degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State's top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a "Military Friendly College" in Victory Media's Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger's, Princeton Review, and Money Magazine, among others.
Examples of Duties
This is a full-time, AFT position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: This position is in the "NL" category of employment (non-fixed work week) An AFT- NL professional staff member or librarian who is required to work beyond 35 hours shall be compensated through compensatory time off. Compensatory time shall be earned for hours worked beyond the normal work week, or on an employee's regular day off, if requested and approved by their supervisor.
Salary:
U24 - Steps 1-3
$73,899 - $81,286
Internal candidates salary will be calculated based on Union negotiated contracts
US work authorization is required. Applicants must be authorized to work in the US. Ramapo College currently has a no-sponsorship policy.
JOB SUMMARY
The Affiliations & Advisement Coordinator is a full-time (12-month) position responsible for monitoring and managing all aspects of both clinical and academic affiliation agreements, advising the Accelerated BSN, Bridge ABSN, and Bachelor's of Science in Health Administration (BSHA) students, and updating the Nursing Handbook and Website. The Affiliations & Advisement Coordinator reports to the Assistant Dean of Nursing.
DUTIES
• Coordinate, and maintain affiliation agreements for clinical sites to ensure all are executed and up-to-date; work closely with the Clinical Coordinator and Legal Department to ensure terms of agreements are accurate and contracts are renewed and in place prior to each semester; track and maintain the database.
• Advisement of all accelerated nursing (ABSN), bridge accelerated nursing (B-ABSN), and Health Administration (BSHA) students; maintain detailed, accurate advisement records, and update advisement materials when needed.
• Inform students of compliance and progression requirements; document outreach and follow up efforts.
• Oversee nursing student pre-clinical placement requirements/compliance; ensure all requirements are met prior to placement.
• Coordinate with the Office of the Registrar and Office of Admissions to ensure ABSN, Bridge ABSN, and BSHA students' audits are updated with transfer credits from other institutions as applicable.
• Provide orientation to ABSN, B-ABSN, and BSHA students upon admission to the program.
• Collaborate with the Nursing Student Success Team and Cahill Center on student advisement to communicate and schedule student support activities when necessary.
• In consultation with the faculty and staff, determine students to receive letters of dismissal from the ABSN/B-ABSN, and BSHA programs; prepare and send letters of dismissal in a timely manner, and inform the Registrar and Student Success of these dismissals; coordinate dismissal advisement meetings to discuss future plans and provide resources available.
• Issue permits and overrides in Banner for all ABSN, B-ABSN, and BSHA students.
• Maintain nursing student database for all ABSN, B-ABSN, and BSHA students; analyze database information to identify students at risk.
• Collaborate with the Nursing Student Affairs Committee and Marketing to update the web pages owned by Nursing Programs.
• Revise and upload the Nursing Programs Student Handbook.
• Send thank you letters to NP student preceptors at the end of each semester; include appropriate Nurse Practitioner re-certification documents when applicable.
• Develop cohort-specific forms used by various nursing programs; format and upload data submitted through forms.
• Assist as needed at various nursing events i.e.: Leadership Conference, Sigma Induction Ceremony, Pinning and White Coat Ceremonies.
• Other duties as assigned.
Qualifications
EDUCATION
A Bachelor's degree in a field related to the position or equivalency is required.
EXPERIENCE
At least 2 years of professional experience in an institution of higher education or in education, or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority. Excellent written and oral communication skills, and a record of working in a collaborative setting are required.
ADDITIONAL KNOWLEDGE/SKILLS/ABILITIES
• Demonstrate knowledge of and ability to maintain updated knowledge related to affiliation agreements, nursing program requirements, Nursing Programs Student Handbook, clinical site requirements, program/course-specific student learning outcomes, and articulation agreements.
• Highly effective interpersonal, organizational, and written and oral communication skills.
• Ability to prepare clear and detailed correspondence and data-rich, robust reports.
• Great attention to detail.
• Consistent high-quality performance in areas of assigned responsibility.
• Demonstrated ability to work in a multicultural environment.
• High level of comfort, knowledge, and proficiency in technology; demonstrated computer and technological skills with a working knowledge of Banner, WordPress, Microsoft Office products (Word, Excel, PowerPoint), and more.
• Willingness to learn and apply new technologies, software, and platforms to address the operating needs of the Nursing Department.
• Must be able to juggle, organize, and prioritize multiple tasks, work in a dynamic environment, and complete assigned work on time.
To view the full job posting & to apply, please visit https://apptrkr.com/6626901
jeid-8dace0679cdb9a4da472bff7fda04247
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
