El Camino College
Administrative Asst II
Req: C2526-020
Division: Arts, Media and Entertainment
Close Date: WEDNESDAY, NOVEMBER 19, 2025 AT 3:00 P.M.
Complete job description and application available online at: https://elcamino.igreentree.com/css_classified
BASIC FUNCTION
Under the direction of an assigned Administrator, perform a variety of complex and responsible secretarial, administrative assistance and research activities to relieve the administrator of administrative detail in a major, complex, program or function.
The Administrative Assistant I provides secretarial and administrative support to a Director of a College program or service. The Administrative Assistant II reports to a senior level administrator at the level of a Dean or Director of a major, complex, program or service of broader scope and accountability.
REPRESENTATIVE DUTIES
Organize and manage day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of detailed administrative procedures.
Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate.
Type a variety of materials such as correspondence, agendas, minutes, reports, forms, applications, memoranda and other documents.
Coordinate communication between the administrator and staff, students, faculty, vendors, the public and others, obtain and provide information, coordinate activities and resolve problems.
Coordinate communication with vendors, contractors and public and private representatives in arranging programs, supporting contracts, and maintaining community liaisons as assigned.
Utilize judgment in screening and maintaining the confidentiality of concerns or complaints presented by students, faculty, staff, applicants, vendors or the general public.
JOB QUALIFICATIONS
Education and Experience:
Any combination equivalent to: graduation from high school, including or supplemented by courses in secretarial science and four years of increasingly responsible secretarial experience.
COMPUTER SKILLS TEST REQUIRED: Successfully pass the Computer Skills Microsoft Office 2016 Intermediate Word Test with at least 70% accuracy.
Applicants who meet the qualifications will be sent an email from [email protected] with a link to take the test. The information will be sent to the email address provided on your application.
DESIRABLE QUALIFICATIONS
Enthusiasm for the arts and arts education.
Student-focused mindset with a passion for supporting diverse student needs.
Ability to create a welcoming and inclusive environment.
Adaptability and resourcefulness in a dynamic academic setting.
OTHER DESIRED QUALIFICATIONS
Knowledge/Areas of Expertise:
Organization and objectives of assigned department or program.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable laws.
Abilities/Skills:
Perform secretarial and administrative duties with speed and accuracy and maintain confidential records.
Interpret, apply and explain rules, regulations, policies and procedures of assigned office.
Make arithmetic computations quickly and accurately.
Take dictation using technological equipment or shorthand at 95 wpm and transcribe accurately as assigned.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Plan and organize work.
Meet schedules and timelines.
Assemble data and prepare reports.
Analyze situations accurately and adopt an effective course of action.
WORKING CONDITIONS
Office environment.
Dexterity of hands and fingers to operate a keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting for extended periods of time.
Read a variety of materials.
Extensive computer work.
CLOSING DATE: WEDNESDAY, NOVEMBER 19, 2025 AT 3:00 P.M.
SALARY: Starting salary is $5,574 per month. Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until Step F is reached ($7,149 monthly).
* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.
CONDITIONS OF EMPLOYMENT
This is a full-time, twelve-month classified position subject to a probationary period. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive workdays. Working hours will be in-person, Monday through Friday 8:00 a.m. until 4:30 p.m. Schedule may vary to include hours outside of the normal work schedule and weekends depending on operational need.
Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.
ADA ACCOMMODATIONS
Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request (maxient.com)
BENEFIT HIGHLIGHTS
Health, Life, Dental and Vision Insurance
The College provides a diversified insured benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental, and vision insurance is available, toward which both the College and the employee contribute.
Sick Leave and Disability
Paid sick leave is granted equal to one day for each month of service. Sick leave days may be accumulated indefinitely. Rather than State Disability Insurance.
Retirement
Public Employees Retirement System (PERS) and Social Security. Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.
Summer Work Hours
During the summer, employees work eight 32-hour work weeks with full pay.
TO APPLY
An applicant must submit the following by the closing date:
Online application: http://www.elcamino.edu/jobs
Resume including educational background, professional experience, and related personal development and accomplishments.
