Posted: Nov 21, 2025

Program Assistant, Administrative Services (Part-Time Hourly)

Ramapo College of New Jersey - Mahwah, NJ

Application Deadline: N/A

Program Assistant, Administrative Services (Part-Time Hourly)

Location: Ramapo College, Main Campus - Mahwah NJ

Job Type: Part-Time Hourly No Pension

Job Number: 202300346

Core: Operational Integration Core

Department: Facilities Administration

Opening Date: 11/19/2025

Closing Date

FLSA: Non-Exempt

Bargaining Unit: NA

Description

ABOUT RAMAPO COLLEGE:

Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College's unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ's designation as "New Jersey's Public Liberal Arts College" by the State legislature is the foundation from which the College's commitment to an accessible and transformative undergraduate and graduate education is realized.

Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 52 bachelor's degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College's exceptional faculty. In addition, the College offers graduate programs leading to master's degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State's top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a "Military Friendly College" in Victory Media's Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger's, Princeton Review, and Money Magazine, among others.

Hours and Pay:

Part-time Hourly. This position will be 20 hours per week and will be 5 days per week

Pay rate - $27/hour

Job Summary:

Under the direction of the Facilities Supervisor, is responsible for the operation of various Facilities support systems. Performs administrative functions using established policies, procedures, and guidelines. Does related work as required.

Examples of Duties

Major Responsibilities:

Manage the employee payroll timekeeping system. Ensure payroll is properly submitted and within the required timeframes. Assist with employee daily attendance and tracking.

Track employee overtime hours and submit in a timely manner (electronic or manual) for Payroll.

Manage, maintain, track and report confidential employee records for the Department. These items include medical notes, sick time, FMLA, training documents, commendations, disciplinary files, injuries, performance evaluations, work rules and employee signature sheets.

Attend to all Facilities visitors and direct them accordingly. Answer incoming phone calls, provide customer assistance, direct calls accordingly, take messages.

Prepare, update and distribution of department memos.

Provide office, staff and administrative related support and assistance as needed.

Review, sort and route incoming mail and correspondence.

Makes recommendations for the upgrade in any of the operations within the scope of responsibility. Oversees the installation of these upgrades, ensuring that they operate without difficulty.

Attend and participate in meetings and events related to assigned responsibilities.

Prepare correspondence in the course of official duties. Prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.

Perform other various related work, complete special projects and assignments, as required.

Adhere to all federal, state, local and college policies, mandates and laws.

Safeguard the confidentiality of college personnel and work related records, files, fiscal data and correspondence.

Qualifications

Education:

Graduation from an accredited college with a Bachelor's degree.

NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis. Applicants who possess an Associate's degree may substitute two (2) years of position-related experience for the remaining two (2) years of education

Experience:

Minimum 1 year of Administrative Support experience related to the duties of the position.

Supplemental Information

EEO Statement:

Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

To apply, please visit https://apptrkr.com/6735810

jeid-211169717f36fe43a8ea19c4b72d0074

https://www.jobelephant.com/