Executive Assistant, Academic Affairs (Confidential)
Executive Assistant, Academic Affairs (Confidential)
Santa Rosa Junior College
Salary: $7,726.00 - $9,391.00 Monthly
Job Type: Management
Job Number: 25-01538
Location: Santa Rosa, CA
Department: Academic Affairs
Closing: Continuous
Description
FIRST APPLICATION REVIEW DEADLINE: April 20, 2026
Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.
RECRUITMENT TIMELINE: The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.
• First Round of Interviews: Week of May 4, 2026
• Finalist Interviews: May 22, 2026
• Desired Start Date: July 1, 2026
Compensation/Benefits
• Salary Range: $ 7,726.00 - $9,391.00 per month (24/25 Management Salary Schedule); maximum initial salary placement at mid-range, which is $8,518.00 per month (placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
SCOPE OF POSITION:
Under the direction of the Senior Vice President, Academic Affairs/Assistant Superintendent, perform highly technical and confidential administrative support duties; interpret policies and regulations to faculty, staff and the public; coordinate and organize office activities and flow of communications and information for the Senior Vice President.
Key Duties and Responsibilities
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
• Receive, screen and route communications on behalf of the Senior Vice President; greet and assist visitors; refer callers or visitors to appropriate staff members; respond to requests, complaints and questions from faculty, staff and the public, representing the Senior Vice President; interpret policies and regulations to faculty, staff and the public.
• Compose correspondence independently on a variety of matters including those of a confidential nature; compile and prepare letters, forms, reports, contracts, statistical data, memoranda, and other materials; prepare, edit, proofread and revise materials; establish and maintain filing systems.
• Coordinate and schedule various appointments and meetings; make travel arrangements; reserve facilities for meetings; maintain and coordinate the Senior Vice President's calendar; prepare and disseminate calendar of events; coordinate and arrange special events and activities.
• Prepare related reports, presentations, materials and agendas for meetings; prepare and distribute minutes, updated records, statements, documents and reports, and disseminate to appropriate individuals.
• Research and compile information; compute statistical information for Federal, State and local reports; maintain and update department forms and documents.
Minimum Qualifications
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)
Education:
Associate's degree in administrative support or related field
Experience:
Increasingly responsible administrative support experience.
Application Procedures
To be considered for this recruitment, applicants must provide the following:
• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
• Contact information (phone number and email address) for three professional references. One reference must be from a current or previous supervisor.
• A brief cover letter.
• Current resume.
• A written response to the diversity supplemental question.
• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded.
• If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements. https://hr.santarosa.edu/qualifications-equivalency-foreign-degrees
• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/documents/mgmtEquivAppfinal.pdf https://get.adobe.com/reader/https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application.
PLEASE SUBMIT ONLY MATERIALS REQUESTED.
CONDITIONS OF EMPLOYMENT
• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• If selected for the position, official transcripts must be submitted prior to employment.
• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only' assignments).
• Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.
ADDITIONAL INFORMATION
• Sonoma County Junior College District will not sponsor any visa applications.
• Applicants must be available for interviews at Santa Rosa Junior College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made to complete the selection process by contacting the Office of Human Resources directly at (707) 527-4954.
• Clery Report: Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be found https://police.santarosa.edu/.
• An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources Department.
Non-Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.
The Sonoma County Junior College District is an equal opportunity employer.
For more information about Title IX, please refer to https://go.boarddocs.com/ca/santarosa/Board.nsf/goto?open&id=D6596B2171AA and https://go.boarddocs.com/ca/santarosa/Board.nsf/goto?open&id=D47RJT6650FF, which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.
To apply, please visit https://apptrkr.com/7025878
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