Special Assistant to the President, Board Liaison

The Special Assistant to the President and Board Liaison provides advanced administrative, governance, and operational support to the President and serves as the primary liaison between the Office of the President and the Coastal Bend College Board of Trustees. This position supports the effective execution of presidential and Board-directed priorities by coordinating governance processes, managing complex information, and ensuring continuity of operations.

The role is designed to support executive effectiveness across settings, including during official College travel between campuses and meetings, by facilitating ongoing work, communication, and coordination in support of institutional priorities. The position requires a high degree of discretion, professionalism, and independent judgment.

• Serve as the primary liaison between the President and the Board of Trustees.
• Coordinate Board meetings, including agenda development, preparation of minute orders and briefing materials, supporting documentation, resolutions, and official records.
• Ensure compliance with the Texas Open Meetings Act, public records requirements, and applicable Board policies and procedures.
• Facilitate accurate and timely communication between the Board, President, and executive leadership.
• Track Board actions, directives, and follow-up items to support execution and reporting.
• Provide advanced administrative and operational support to the President related to executive initiatives, Board-directed work, and institutional priorities.
• Draft, edit, and format high-level correspondence, memoranda, reports, presentations, and briefing materials.
• Manage complex scheduling, priorities, and logistics in support of presidential responsibilities.
• Exercise independent judgment in handling confidential and sensitive matters.
• Support continuity of presidential work during official College travel by facilitating active work time between campuses, meetings, and institutional engagements.
• Coordinate documents, communications, scheduling adjustments, and real-time issue management to enable uninterrupted execution of presidential responsibilities while in transit.
• Provide logistical and operational support related to official travel to enhance efficiency, safety, and productivity.
• Ensure that travel associated with college business is structured to maximize effective use of executive work time.
• Support presidential initiatives, special projects, accreditation-related activities, and governance-related efforts as assigned.
• Coordinate with executive leadership, divisions, and departments to gather information, track progress, and support timely completion of deliverables.
• Assist in the preparation of reports and updates for the President and Board of Trustees.
• Maintain official records related to Board actions, executive correspondence, and presidential initiatives.
• Ensure accuracy, consistency, and professionalism in communications and documentation originating from the Office of the President.
• Handle confidential information in accordance with institutional policy and legal requirements.
• Perform related duties as assigned to support the effective operation of the Office of the President.

Bachelor’s degree from an accredited institution is required. Minimum of five (5) years of experience in administrative support, higher education administration, governance support, or a related field. Demonstrated experience supporting senior leadership or governing boards. Proven ability to manage confidential information with discretion and professionalism.

Preferred Qualifications:
Master’s degree in higher education administration, public administration, business administration, or a related field. Experience in a community college or public higher education environment. Familiarity with Board operations and public-sector governance requirements.

 

Travel Requirements:

Frequent local and regional travel required to support College operations across geographically dispersed and rural service areas, including travel between College sites, Board meetings, and community or partner engagements.

Environment:

This position operates in a fast-paced and dynamic environment that includes office-based work, frequent off-site activities, and community engagement in support of presidential and Board responsibilities. The role requires regular interaction with trustees, executive leadership, and external stakeholders across the College’s rural and geographically dispersed service area. Evening and weekend work may be required.